The Project Prom 2011 meeting began at 6:30 p.m. in the SWHS cafeteria. 

In attendance were:

Brent announced that as of yet, no date or location has been set for the Prom by the class of 2011.     Until the date and location of prom has been determined, we cannot begin the reservation process for Project Prom.    

Brent announced that every officer position has been filled with the exception of Treasurer.  Katrina Blair offered to fill that position.

A list of parent names and e-m addresses was circulated.  It was requested that the names and e-m addresses be updated to improve communication.    Anyone wanting to be added to the list, please e-m Liz Bridges at tbridges8086@sbcglobal.net. 

At the last meeting, a Volunteer Committee was formed to evaluate how volunteer hours will be handled.    The members of the Volunteer Committee are:  Betty Arnold, Melissa Sandstrom and Katrina Blair.     A report was given by Betty Arnold.       The committee suggests that each event chairperson keep track of volunteer hours and donations for that event.    For any donations that are made to an event, the formula of $15 equates to one volunteer hour.    Each family unit should contribute at least 20 hours of volunteer work for Project Prom over the next two years.    A family unit consists of anyone in that family – including the 2011 student.    Volunteers must state the student whom they are donating their time for to the committee chair at the time of the event.   If a family unit volunteers over 20 hours, they may designate the extra hours to a fellow 2011 student of their choice.  Officers and Chairpersons of Project Prom 2011 will earn 20 hours of volunteer work.   An alternative to volunteering 20 hours would be a $300.00 “Busy Parent” buy-out.   If a family unit volunteers 10 hours, the “Busy Parent” buy-out is $150.00.      A motion was made by Karen Nesloney to accept the Volunteer Committee’s recommendations as stated above.   This motion was seconded by Tommy Bridges.  This was voted on and passed unanimously.   

Brent noted that a Project Prom packet will be distributed to all 2011 students during Tiger Take-Off during the week of August 17^th.    This packet will be for parents and will have an explanation of Project Prom and vital information and dates.   Pam Krueger volunteered to type up this packet.  She will need the information for this packet by July 24^th.  The packet will also be e-mailed to parents. 

Brent stated that he would like to have a Project Prom 2011 website.  Salvador Angel volunteered to develop this website.

There was discussion concerning various spirit items that could be sold to raise money for PP.  Gordon Musgrove volunteered to look into various fundraising possibilities.

It is necessary to have a meeting over the summer.  Important items to be discussed are the PP 2011 student packet and fundraising ideas.    Our next meeting will be held on Monday, June 22^nd at 6:30 p.m.        

 The meeting ended at 7:40 p.m.

Liz Bridges

Secretary